Payroll Officer

SPIE Global Services Energy

Doha, Qatar

QUALIFICATION & EXPERIENCE:

• Bachelor’s degree or equivalent in Commerce/accountancy.
• 6+ years of experience in payroll in a multi-national organization.
• Prior experience in the GCC and Oil and gas industry is preferred.
• Strong administrative capabilities with excellent attention to detail.
• Analytical mindset with the ability to identify discrepancies.
• Solid knowledge of Qatar Labor Law and payroll regulatory requirements.
• Proficiency in MS Office applications, particularly Excel.
• High integrity and ability to manage confidential information responsibly.
• Effective time-management and organizational skills.
• Strong communication skills (written and verbal) in English.
• Collaborative mindset with strong interpersonal skills.

KEY RESPONSIBILITY:

• Manage the complete payroll cycle, from collection of variable data to validation of pay slips prior to bank transfer.
• Administer verification of timesheets, ensure accurate calculations, including data entry (for new hires, amendments, rehires, transfers) of all relevant information for the monthly payroll processing.
• Accountable for verification of the pay slips before initiating bank transfer ensuring full compliance with Wage Protection System.
• Ensure that any changes to the payroll data (fixed or variable) are supported by approved documentation and fully compliant with the company policies and Qatar Labor Law.

Payroll Administration & Data Management

• Control the full spectrum of payroll for each employee which includes:
  1.Bank account
  2.Leave balance and encashment of annual leave, air fares
  3.Variable data
  4.Cash advance and deductions
  5.Final settlements
  6.Pay Slips issuance
• Enter and update employee information in the payroll system (GEMS), including QID and bank details.
• Coordinate with departments to collect monthly variable data and implement salary revisions and reconciliations as per approved amendments.
• Calculate monthly overtime, incentives, and allowances for normal working days, weekends, and public holidays.
• Audit salary payments against invoices to ensure accuracy.

Employee & Stakeholder Support

• Serve as the primary point of contact for assigned employee groups/cost centers, addressing payroll-related inquiries from employees and managers.
• Keep the Payroll Team Leader informed of key issues, escalating complaints or anomalies when necessary.
• Liaise with internal stakeholders and extract required data from SAP system (IFS).

Reporting, Filing & Compliance

• Maintain organized payroll records and ensure proper filing and archiving of all related documents.
• Generate monthly regularization reports and prepare ad hoc reports for management as required.
• Ensure all payroll activities fully align with company QHSE policies and guidelines.
  Perform additional duties as assigned to support the HR and Payroll functions.