Contracts Coordinator

QUALIFICATION & EXPERIENCE:

• Bachelors degree in business administration / Management/ law or similar discipline
• Minimum of 5 years of experience in procurement/contract management
• Strong knowledge in contract matters
• Fluent in English both written and speaking. Proficiency in Arabic Language is an advantage
• Accuracy & attention to details
• Excellent verbal and written communication and presentation skills
• Strong interpersonal skills and experience of dealing directly with a wide variety of stakeholders and partners.
• Excellent time management and organization skills.

ROLES AND RESPONSIBILITIES:

• The incumbent will contribute to the organization by managing existing contracts, ensuring that money, services and goods are received on time.
• Coordinate with departments to receive contract requirements and specification for effective contract bidding.
• Provide assistance to Contract Specialist in selecting suppliers for floatation of RFIs and RFPs.
• Prepare proposals including scope of works, conditions of contracts and other supplementary parts of the proposal.
• Prepare tender contract conditions to define risks and accordingly price and/or quality.
• Prepare the Technical/Commercial evaluation reports with detailed preparation of comparative statement etc.
• Arrange meetings with End user department/section for the preparation of Tender documents, such as Scope of work/service as per the nature of work, technical schedules, Schedule of Prices, equipment list.
• Manage existing contracts, ensuring that money, services, and goods are received on time.
• Modify, update, and maintain contracts and associated documentation, processing and communicating changes.
• Participating in ordering, date control and collection of metrics.
• Track the progress of contracts with suppliers and service bidders.
• Acts as primary contact with potential bidders during the RFQ/RFP, selection, and negotiation process.
• Arrange the floating, evaluation & releasing of Service Orders.
• The incumbent will undertake any such appropriate duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information.