IT Business Assistant

Job Purpose:

Support the interface between the Major Projects business groups and Major Projects IT.

Provide support with Project Management reporting, progress and analysis for Major Projects IT.

Provides administrative support to leadership and personnel within a dedicated department, division.

To support Major Projects IT Division in day-to-day activity

Ensure governance to be complied within the nominated department and ensure confidentiality of information between various teams

Supporting MP IT Head and team members in business activities

Regular contact with Department Employees and other Groups and Departments Administrators

Prepare MOM and share with Team

Key Responsibilities:

Prepares project progress reports, and ensure smooth execution of the IT initiatives.
Maintains and handles database to maintain accuracy, quality checks and verifies reliability of  sources information for the database.
Prepares data in order to generate report charts and presentations. Identifies information
processing problems and escalate to manager where applicable
Assist and complete daily management activities for the Department or Division Manager.
Prepare MOM and share with team.
Provides support to all staff in order associated with logistics, overtime, gate-passes and other business related support.
Support team in all documentation activities such as obtaining signature, sign off and filling Following up with on Approvals
Establishes and works on documentation system to ensure proper storage and retrieval of required documents.
Raising PR/PO/SES in SAP & Processing Invoices
Coordinating with other departments
Providing Admin/logistic support for holding/organizing departmental events, training sessions, meetings etc