Finance Coordinator

REQ : 10335822

Doha, Qatar

Qualification & Experience:

• One (1) to three (3) years of experience with a Finance Department, preferably within a hotel
• Degree in Accounting or equivalent experience
• Trained in Accounting, Analyzing, and Auditing
• Sun and Opera Systems knowledge would be ideal and greatly valued
• Good command of the English language both verbal and written
• Is dynamic and inspirational, with confident delivery skills
• Has excellent communication skills and fluency in English (written & verbal)
• Demonstrates strong interpersonal skills and is able to evidence professionalism and adaptability
• Previous experience with a Luxury Hotel & Resort

Require a working technical knowledge of administrative

• Administrational skills.
• Ability to operate fax, scanner, copier, telephone, adding machine, calculator.
• Requires knowledge of and the ability to operate computer equipment and Microsoft Office software
• Ability to read, write and speak English.

Roles and Responsibilities:

• Maintain harmonious and professional relationship with all departments and Home Office.
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and
• Standards of Conduct as set forth in EmPact.
• Conduct self in a professional manner at all times to reflect the high standards of Four
• Seasons Hotels and Resorts.
• Must be willing to work a flexible schedule in order to accomplish the above task.
• Must be able to work with confidentiality and display good discretion.
• Must work in a safe, prudent and organized manner.
• Receive, direct or determine action required on all telephone inquiries whenever they are
• not independently handled.
• Act as a liaison between the Director of Finance and employee-related inquiries.
• Monitor timecards for the finance staff members. Ensure staff are paid correctly by
• preparing all pertinent PSA and making adjustments on timecard if necessary.
• Assist in other areas of the accounting office as needed.
• Must have a commitment to follow all local and corporate policies and procedures as they relate to the Finance Office.
• Assist in all secretarial duties as required, especially dealing effectively with the Director of
• Finance’s incoming and outgoing correspondence.
• Establish and maintain all files for the Director of Finance, including a trace system to permit efficient follow-up action.
• Establish and maintain files on all hotel licenses, contracts, leases and agreements.
• Maintain an inventory of all necessary forms, stationery and related office supplies for the
• Finance Office and as needed for the entire hotel/resort.
• Sort and distribute hotel’s daily incoming mail as well as handling all hotel’s daily outgoing mail via postal service.
• Prepare the Daily Mail Cash Receipts Listing to ensure segregation of duties from clerical staff.
• Mail or forward Accounts Payables cheques to vendors and suppliers to ensure segregation of duties from clerical staff.
• Assist in processing A/R billings.
• Maintain log and process all wire transfers.
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of
• Finance.
• Assist in A/P phone inquires as well as A/R guest folio requests and process guest disputes
• when guest requests.
• Serve as a key operator for the copiers.
• Maintain log for files kept in off-site storage facility.
• Research and submit back-up for credit card disputes and/or inquiries.
• Handle Fedex bills. Research for back up and submit for payment.
•  Post food invoices. Match invoices with cheques to make sure everything balances before cheques are sent for signatures.
• Process group Travel Agent Commissions. Maintain a log to insure commissions are paid in a timely manner.
• Maintain a log to make sure funds are wired on a timely basis.
• Handle all “issue maintenance” for bank’s Positive Pay system. Do cheque inquiries and process stop-payments.