Meeting and Events Executive

Qualification & Experience:

• Bachelor’s degree in Business Administration, Events Management, Hospitality, or related field
• Proven experience in Meeting & Events coordination within the hospitality industry
• Strong organizational and planning skills with the ability to manage multiple projects simultaneously
• Excellent time management, communication and interpersonal skills
• Detail-oriented with a keen eye for precision in event planning and execution
• Proficiency in event management software and tools
• Outstanding customer service orientation and problem-solving abilities
• Adaptability to handle last-minute changes and work under pressure
• Experience in budgeting and financial management abilities is an advantage

Job Description :

• Manage and coordinate all aspects of meetings and events, from initial client inquiries to post-event follow-ups
• Develop and maintain strong relationships with clients, vendors, and internal teams to ensure seamless event execution
• Create and manage event timelines, budgets, and logistics
• Oversee event setup, including room layouts, audiovisual equipment, and catering arrangements
• Manage event-related communications, BEOs, confirmations, and post-event surveys
• Coordinate with various departments to ensure all event requirements are met
• Handle last-minute changes and resolve any issues that arise during events
• Prepare and distribute function sheets, contracts, and invoices
• Conduct post-event evaluations and prepare reports for management
• Stay up-to-date with industry trends and best practices to continually improve event offerings
• Leverage knowledge of local vendors and event spaces to enhance event experiences
• Serve as the point of contact between the client and internal hotel departments (Food and Beverage & Kitchen etc.)
• Create proposals and contracts working closely with the Director of Sales to achieve goals.
• Conduct regular site inspections to build the client database for the hotel
• Responsible for expanding the current Meetings and Events Portfolio
• Coordinate all aspects of event planning from lead generation to execution